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How To Take Your Intranet From Good To Nice


Most organizations have an intranet to facilitate communication, collaboration, and data sharing amongst their staff. It usually serves as a centralized hub for options similar to:


  • Information and occasions – offering a option to share firm information, bulletins, occasions, and different updates in a well timed method. Extra clear communications can promote a extra constructive tradition.
  • Insurance policies and procedures – a centralized location to retailer all insurance policies, procedures, and pointers. These are vital rules that set the tone and ensure everyone seems to be on the identical web page.
  • Self-service workflows – empowering staff to carry out duties similar to requesting day off or ordering enterprise playing cards themselves.

You possibly can tailor and supply content material that the workers want and need. Ask the workers what kind of knowledge would make the intranet extra related and significant for them. Having the suitable content material is an effective first step. You possibly can take your intranet from good to nice by making the intranet’s attributes more practical.

Attributes Of A Nice Intranet

Intranet concept

Bigstock

The intranet ought to have an easy and intuitive GUI (graphical person interface) and be simple for the workers to navigate and use. It ought to have a logical structure that enables staff to seek out the data and assets that they want simply and shortly. If not, many staff gained’t take the time to determine it out.

Are there different methods you’ll be able to cater the intranet to your staff? For instance, do many of the staff work within the workplace? If not, and with the rising use of cell gadgets, make your intranet mobile-friendly. This implies formatting the intranet for numerous cell gadgets (e.g., smartphones and tablets) with out compromising person expertise or performance.

And final, however positively not least, the intranet ought to have sturdy safety to guard delicate knowledge and make sure that solely licensed staff have entry to particular content material. All staff needs to be authenticated and have some kind of role-based entry. For instance, entry to HR-related knowledge needs to be strictly restricted.

Advantages Of A Nice Intranet

Intranet concept, connect concept, professionals on laptops and phones

Bigstock

A well-designed and well-implemented intranet can present many advantages to staff. One of many greatest advantages is the benefit of knowledge saved in a centralized repository. It’s a one-stop store making it simple for workers to entry the data (single supply of fact) they want conveniently and shortly.

Subsequent, it’ll be simpler to take care of and hold content material present. This facilitates efficient communication and collaboration inside the whole group. There are even particular instruments similar to blogs, chat options, and dialogue boards that may be leveraged. If the group has a number of places, everybody receives the posted info on the similar time.

When you’ve got an intranet that gives related and present content material that staff need, it is going to improve worker engagement, which can result in higher adoption. And once you present options similar to recognition applications or suggestions mechanisms to present staff a real voice, they may actually really feel valued.

But when the workers aren’t engaged or actively utilizing the intranet, then your intranet may have enchancment. As a substitute of guessing what the issue could be, ask the workers! In spite of everything, you’ve made a sizeable funding (each in time and monies) to create and preserve the intranet.

Perhaps a bunch of the content material is outdated or irrelevant. Or the GUI is complicated, too advanced, or not mobile-friendly. Apart from soliciting worker suggestions, you’ll be able to usually evaluation efficiency and metrics similar to clicks to assist establish areas that want enchancment.

Proactively take the time to ensure the intranet is efficient and aligns with the workers’ wants. This may, in flip, can take your intranet from good to nice, and result in elevated worker productiveness, satisfaction, and general organizational success.

For extra info on making your intranet go from good to nice, comply with me on LinkedIn!

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