There are few issues worse than strolling out of a gathering, wanting down at your telephone, and seeing emails numbering within the double digits awaiting your response. Should you journey or take trip, the quantity grows even bigger. It may well take hours to comb by way of all of these messages. You most likely don’t have the time to do it. You’re simply attempting to maintain up.
Right here’s the excellent news. Your govt assistant (EA) can monitor your e mail and even deal with the responses in your behalf. Actually, managing your communications wants—notably e mail—is the primary, and possibly most necessary, factor your EA ought to sort out. As a result of which means having another person signify you to others, it may be scary to surrender that management. However if you happen to successfully talk your expectations, you’ll be shocked at how a lot e mail will get processed whilst you’re targeted on high-leverage work.
Listed here are two techniques I like to recommend to make this a easy and profitable course of:
- A number of inboxes. Should you can handle it, it’s greatest to have three: a private e mail account, a non-public work account, and a public work account. Ideally, your EA operates your public work account and only a few folks know concerning the different two.
- Electronic mail templates. Templates will enable you successfully delegate e mail to your EA. There are some frequent requests that almost all leaders obtain, and it’s useful to have an ordinary reply to every one in your vault. Mostly, these are requests like, “Can I choose your mind over espresso?” or, “Are you able to come to this occasion?” You’ll be able to inform your assistant which invites to just accept and which to say no—with out rehashing the wording for every repeatedly. If you have already got a set of templates you utilize, you’ll want to share these along with your EA. If not, no drawback. Make a listing of the templates you need and have your EA create first drafts. Then you may tweak them to your liking.
Whichever method you’re taking to your e mail communications, the benefit stays the identical. Giving your EA entry to your e mail and arming them with templates ensures they will quickly reply to frequent requests. Plus, you may really feel relaxed understanding these requests are being answered the best way you would do it. It’s all the standard with out the involvement.
How are you going to empower your EA to deal with extra of your e mail requests so you may concentrate on high-leverage work? What are some e mail templates you may create for frequent requests?
Final modified on October tenth, 2022 at 9:50 am
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